As a trusted data capture bureau offering document management and other sensitive services, Fletcher Data Services Limited (FDS) recognises its obligations and responsibilities regarding security, outlined below.
Property Security
Main Building
Authorised access into our offices is only via a door-entry system or keyholding.`
During closing hours, the building is protected by 3 separate burglar alarms
The building is alarmed to protect against fire and break-in.
BT Red Care connection to the local police station The building is monitored internally and externally via CCTV cameras 24 hours a day.
FDS Offices
The Goods Inward/Data Control offices are kept under surveillance via a CCTV system.
Access to building is via key-pad door entry system Separate
Fire/Burglar Alarm system connected via its own BT Red Care line to a local private security company and employee keyholders
Employees
DS employees are aware that in the course of their employment they may have access to and be entrusted with information in respect of FDS's clients which may be confidential and/or subject to the Data Protection Act / the Official Secrets Act. FDS Data Protection Registration ID Z5680816.
Employees are required to sign a Confidentiality Agreement upon engagement, declaring that they will not during or after the period of their employment, divulge to any person whatever or otherwise make use of any confidential information that may come to their attention in the course of their duties.
Equipment
Clients' data is keyed directly into a stand-alone protected computer system.
Back-ups are taken automatically as each batch is completed.
Upon completion of each job, clients' data is archived and stored securely for 1 month before returning to client or total shredding
Our setup is a remote system and has no connectivity to external sources such as landlines, routers or other wired / wireless connections.
We offer a variety of data entry and other services to suit a broad spectrum of needs.
