As a trusted data capture bureau offering document management and other sensitive services, Fletcher Data Services Limited (FDS) recognises its obligations and responsibilities regarding security, outlined below.


Property Security

Main Building

  • Authorised access into our building can only via a door-entry system or keyholding.
  • During normal business hours a Caretaker's Office is manned at the entrance.
  • During closing hours, the building is protected by Roller Shutters.
  • The building is alarmed to protect against fire and break-in.
  • BT Red Care connection to the local police station.
  • The building is monitored via 5 CCTV cameras 24 hours a day.

FDS Offices

  • The Goods Inward/Data Control offices are kept under surveillance via a CCTV system.
  • Access to building is via key-pad door entry system and is protected by roller shutters.
  • Separate Fire/Burglar Alarm system connected via its own BT Red Care line to a local private security company.


FDS employees are aware that in the course of their employment they may have access to and be entrusted with information in respect of FDS's clients which may be confidential and/or subject to the Data Protection Act / the Official Secrets Act. FDS Data Protection Registration ID Z5680816.

Employees are required to sign a Confidentiality Agreement upon engagement, declaring that they will not during or after the period of their employment, divulge to any person whatever or otherwise make use of any confidential information that may come to their attention in the course of their duties.


  • Clients' data is keyed directly into a stand-alone computer system.
  • Back-ups are taken automatically as each batch is completed.
  • Upon completion of each job, clients' data is archived and kept in a secure, fire-resistant store room.
  • Total system copies are also stored in this secure store.

Our setup is a remote system and has no connectivity to external sources such as landlines,routers or other wired / wireless connections.


Fletcher Data Services
Expert Data Capture, Document Management and Document Scanning


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